Guidelines

 

Online registration is closed as of 7 May 2016.

 

All participants are kindly recommended to register by completing and submitting the Online Registration Form with the appropriate fees. Please read the guidelines and instructions on the website carefully.

Upon submitting the Registration Form, each participant will receive Registration number by e-mail to be included in the payment details (in case of payment by bank transfer). Please do not send any payments (bank transfers) without your Registration number included in the payment details. Such payments cannot be identified.

Online registration will be closed as of 6 May 2016.

Registration Fees

Please note that unpaid pre-registration will not be considered as a valid registration unless fully paid and confirmed. Therefore a pre-registration summary cannot be taken as a valid registration confirmation. Please make sure to pay your registration fee within the time frame for early or late registration.

If your payment is not received before the deadline, you will be automatically charged the latter fee.

Registration type EARLY
until 7 April 2016
STANDARD
from 8 April 2016
Educational Session (22 - 25 May) 249 EUR 289 EUR
Scientific Meeting (25 - 28 May) 399 EUR 439 EUR
Educational Session and Scientific Meeting (22 - 28 May) 589 EUR 689 EUR

Registration fees include VAT.

Insurance

The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to arrange adequate personal insurance.

Registration Fee Includes

Educational Session Registration Fee Includes:

  • Access to all scientific sessions
  • Welcome evening, 23 May
  • Conference materials
  • Coffee breaks and lunches
  • Public transport ticket

Scientific Meeting Registration Fee Includes:

  • Access to all scientific sessions, poster session and exhibition area
  • Site Visit and Welcome Reception at Proton Therapy Center, 25 May
  • Conference materials
  • Coffee breaks and lunches
  • Public transport ticket

Please note that although Welcome evening/Reception is included in the registration fee, you are kindly asked to re-confirm your attendance through on-line registration form due to capacity reasons.

Confirmation

Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. It is obligatory to bring this confirmation to the onsite registration desk as a proof of your registration. Otherwise we cannot identify your pre-registration if any problem occurs.

Please note that the registration for the various events will be confirmed upon payment on a “first come, first served” basis and numbers may be restricted.

Payment

All fees for the Conference registration should be paid in EUR, free of all bank charges!

By Bank Transfer

A bank transfer can only be made upon receiving detailed information (account number, Registration number etc.) from the Conference Secretariat. Payments received without pre-registration details (name, Registration number) cannot be identified.

After 20 April 2016 you are kindly requested to make all payments by payment card exclusively or to register on-site. Payment by bank transfer will no longer be available.

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5. května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100 (EUR)
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX
Details of payment PRN-Personal Registration Number, Surname, Name

Online Payment by Credit Card (Visa, Eurocard/Mastercard)

In case of rejected on-line credit/debit card payment, the registration will not be processed by the Conference Secretariat. It is recommended that the participant contacts the credit/debit card issuer/bank first and checks if the on-line transactions are not disabled on the card. Afterwards, the online registration process has to be repeated.

Credit Card Acceptance Policy

Please kindly note that for the purposes of the online registration and payment, only internationally recognized credit cards using highest standards of security are accepted. We accept following credit cards for the online payments: MasterCard, Maestro, VISA, VISA Electron and V Pay. For your easier reference, please check if your credit card is embossed, has 16 digit numbers and 3 digit CVC code at the backside plus a magnetic slip. Should you have any question in regards of validity of your credit card for online registration, or should you wish to check if payments with other cards like American Express are possible, please feel free to contact Conference Secretariat.

Online Credit Card Processing

All online payments are processed via GPWebpay secure connection.

GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security.

Click here to learn more about online payments security.

Final invoice

The final invoice will be provided to the participants only upon request. Please contact the Conference Secretariat to ask for your receipt.

Cancellation / Refund Policy

Cancellation of Registration

  • Until 18 March 2016 - 30 EUR administrative fee will be deducted from the refund
  • As of 19 March 2016  - reimbursement of 50% of the paid fee will be made
  • As of 30 April 2016 - no refund can be processed under any circumstances

Cancellation of Extras

  • Until 29 April 2016 - 20 EUR administrative fee will be deducted from the refund
  • As of 30 April 2016 - no refund can be processed under any circumstances

Cancellation of Accommodation

Click here for details.

General Conditions

Any queries (changes, cancellations, etc.) must be notified in written (by mail, fax or e-mail) to the Conference Secretariat according to the following conditions:

  • Cancellation of registration fee - refer to the above conditions.
  • Transfer of registration to another person - a fee of 30 EUR will be charged.
  • Online registration will be closed as of 5 May 2016. All registrations received after this date will not be included in the list of participants.
  • Complaints submitted after 1 July 2016 will not be considered.

Consent to the Processing of Personal Data

Data protection directive
Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.

This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.

I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.

Purpose of Processing Personal Data

In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration and accommodation requirements for the PTCOG 2016 and for sending related messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator.

Statement by Administrator

Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the PTCOG 2016 be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

  

   
 
 
Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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