Visa Requirements

Visa & Invitation Letter Information

Visitors from non-Schengen countries must possess a passport valid for at least a three month stay. Participants are advised to locate their respective diplomatic missions or embassy. Czech offices aren’t available in all countries. In case there is no office available in your country of residence, it is necessary to either apply at an embassy representing the CZ (listed here) or to travel to an assigned embassy in another country (listed here). It is not possible to obtain a visa upon arrival to Prague airport. Please note that the visa procedure can take up to one month.

It is necessary that the applicant applies in person at the embassy. This is due to a new Visa Information System, which requires the collection of fingerprints.  The list of countries that are a part of this new system is available here.

There are additional documents requested in order to apply for a visas at the embassy, these are listed here.

Reimbursement requests caused by visa denial or expatriation of the delegate will be handled on an individual basis.

How to obtain an Invitation letter

Conditions for obtaining an invitation letter are as follows:

  • Paid registration fee / Waived registration

The Secretariat will start issuing invitation letters from early December and the earliest possible date to apply for a visa at the embassy is 3 month in advance (i.e. 22 February 2016).

The invitation letter is to be downloaded online. It is necessary to have all booked items paid / waived

For downloading your invitation letter please log into the Online Registration Form (using your credentials).

Then select “Generate Invitation letter (for visa purposes)” in the section Registration Overview.

Fill in all required information and finish the process by “Generate Invitation letter” option. 

Afterwards, you will be able to print the invitation letter or save it in pdf format.

Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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